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Job Opportunity: Senior Admin and Finance Project Officer AIDP for ASEAN countries FULL-TIME



About STPI

The Indonesian Tuberculosis Strategic Partnership Foundation or Stop TB Partnership Indonesia (STPI) believes that the elimination of tuberculosis (TB) in Indonesia is achieved if it is based on a strong partnership between government, private and community elements. Since its establishment as a Foundation in 2018, STPI has initiated cross-sectoral advocacy efforts for national TB policies, built a governance model for handling TB across sectors in districts and villages, and campaigned for TB issues in social media and mass media.


Project Background

Airborne infectious diseases are the biggest threats to global health security. Despite the devastation caused by COVID-19, the world remains vulnerable to the next airborne infection. The international community relied on the tuberculosis (TB) infrastructure and expertise to respond to COVID-19, and can strengthen its preparedness by further investing in the TB response, which utilizes the same interventions and technology needed to fight other airborne infections.


The Airborne Infections Defense Platform (AIDP) aims to strengthen political commitment and partnerships, globally and at country level, that will enhance the use of existing TB services for the detection, treatment, and prevention of airborne infectious diseases in high TB burden countries. A key feature of the platform is the deployment of new technologies, including ultraportable radiography, digital innovations, and rapid molecular diagnostic tests to quickly and accurately detect TB, while accelerating or expanding the detection of other airborne infections, and linking people to care and referral services by relying on strong linkages to affected communities and civil societies.


More specifically, AIDP will help address the urgent realities of TB, COVID-19, and other airborne threats by:


  1. Expanding the involvement of communities and civil society in screening, contact tracing, care, and referral to improve early diagnosis, treatment and prevention measures;

  2. Enhancing person-centered prevention and care for TB, COVID-19, and other diseases caused by airborne pathogens, thereby improving services and mitigating transmission and potential epidemics; and

  3. Expanding knowledge and implementation of best practices for infection prevention and control (IPC) of respiratory illnesses.

AIDP will build on lessons learned from implementation of national programs in high TB burden countries, which have been developed with the support of USAID, the Stop TB Partnership (STP), World Health Organization (WHO), and other stakeholders. It will draw experience from the COVID-19 pandemic and a strong two-decade foundation of community engagement for enhanced detection, laboratory diagnostic network development with rapid molecular tests, reliance on evidence-based policies for optimal person-centered treatment (including drug-resistant forms of TB), contact investigation or tracing, and training on and implementation of airborne infection prevention.


Job position: AIDP Senior Admin and Finance Project Officer

Direct Report: AIDP Senior Project Lead and AIDP Project Manager

Status: Temporary Staff (LOE 100%)

Duration: 12 Months, with possibility to be extended

Location: Jakarta

Working Hours: 40 hours/week


QUALIFICATIONS

Educational Background – Bachelor’s Degree in Accounting and/or Administration Work Experience – At least five (5) years of experience of each of the following areas:

  • Have work experience in finance and accounting and coordinating with finance-related divisions.

  • Operate Excel, Word and Microsoft Office in general;

  • Have experience using accounting software (preferably having operated ZAHIR) and understand the electronic payment process;

  • Have experience in handling petty cash and administrative task, especially in non profit organization is desirable;

  • Understanding taxation: calculating, depositing and reporting E-SPT (PPh 21, PPH 23, VAT, PPH 4 paragraph (2) etc.);

COMPETENCIES

  • Have a willingness to learn, honest, active and responsive at work and can work with a team;

  • Excellent fluency in English and Bahasa Indonesia

VALUES

  • Uphold integrity and respect for diversity and equality

  • Aim to achieve optimal results and impact

  • Meaningful collaboration with partners and stakeholders

  • Promote innovations that gives leverage to achievement

  • Purposeful in accounting for progress and achievement

ROLES AND RESPONSIBILITIES


SPECIFIC RESPONSIBILITIES


Working directly under the AIDP Senior Project Lead and AIDP Project Manager with the supervision of the Admin and Finance Manager and Chief of the Executive Board of STPI and supported by STP, the Senior Admin and Finance Project Officer will be responsible to support the administration of AIDP Project for ASEAN Countries.


● Specifically, he/she will:

  1. Assist in preparation of budget for AIDP Project activity implementation;

  2. Manage records and receipts from AIDP Project activities;

  3. Reconcile daily, monthly, and quarterly transactions;

  4. Prepare, process, and maintain agreements, invoices, and reports relating to the AIDP Project;

  5. Data entry of financial information and records for AIDP Project;

  6. Ensure accurate and timely procurements and purchases necessary for AIDP Project implementation;

  7. Assist in activities related to financial report preparation;

  8. Administrative functions such as holding and coordinating meetings, preparing documents required by staff (such as passports, visas and other documents) required for official travel (domestic and overseas);

  9. Assist AIDP Project Manager and executives related to projects when required;

  10. Other tasks assigned by the AIDP Project Manager related to the scope of HR, Admin, and Finance.

RECRUITMENT PROCESS

Cover letter and CV (both in English) with a contact list of referees and salary expectation (include most recent salary) needs to be received by STPI no later December 7 th , 2023 at 16.00 WIB via email at hr@stoptbindonesia.org and cc: goei.d@stoptbindonesia.org with email subject: “Full Name – AIDP Senior Admin and Finance Project Officer”.


This timeline may be changed by STPI without notification to the applicants

The applicants will go through the following recruitment process: 1) Administrative selection and CV screening, 2) Interview, and 3) Reference check and offering. Only shortlisted candidates will receive further communication, and those not selected for advancement will not be individually notified.


Stop TB Partnership Indonesia is an institution that opens equal opportunities for everyone. Applicants may not be discriminated against because of race, religion, gender, national origin, ethnicity, age, disability, political affiliation, sexual orientation, gender identity, skin color and/or marital status.


Stop TB Partnership accommodates applicants with disabilities, where eligible applicants with disabilities can participate in the application process. Please notify us in writing of any special needs at the time of application.

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